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We are excited to announce that we can accept Scanned PDF signed copies of timesheets.
This can be done via a scanner or through a scanning app on your phone. For those of you with smart phones it will make the payroll process for you much easier. We of course will continue to accept timesheets sent through the post, please ensure this is posted in time to meet the deadlines.
For those of you with smart phones, please follow the simple instructions below to download Tiny PDF Scanner (which is free and tested by us):
Tiny PDF Scanner: Apple Store here: https://itunes.apple.com/gb/app/tiny-scanner-pdf-scanner-to-scan-document-receipt-fax/id595563753?mt=8
Tiny PDF Scanner: Android users here: https://play.google.com/store/apps/details?id=com.appxy.tinyscanner&hl=en_GB
Cam Scanner: Apple Store here: https://apps.apple.com/us/app/camscanner-pdf-scanner-app/id388627783
Cam Scanner: Android users here: https://play.google.com/store/apps/details?id=com.intsig.camscanner&hl=en_GB&gl=US
When using Tiny PDF Scanner/Cam Scanner please note that you have to hold your smartphone in place a few seconds after scan appears to have been taken to ensure high quality. The free version allows you to take only two scans but you can always clear these down to create space for new timesheets.
Once you have taken the Scan please send timesheets to firstname.lastname@example.org email address by 3:00pm Tuesday, to ensure payment on the following Friday.
To be paid promptly, please ensure your completed timesheet meets the following requirements:
- Please only send PDFs, our payroll system will not recognize pictures.
- Only send your email once.
- Only send one image per attachment - please do not scan 2 timesheets as one page.
The most important part of this process is the quality of the scan. If you cannot make out what the scan says neither can we. By ensuring the scan is of a highest standard it will ensure you are paid promptly.
Each timesheet must have a UNIQUE reference number or it will not be accepted > click on the link below AGAIN if you need an additional timesheet (do not print the same timesheet with the same timesheet reference number twice!)